Privacy Policy

If you have any questions about how we use your data, contact us. You can also contact the University Data Protection Officer at [email protected].

We collect data in the following ways:

Data given to us by you

If you choose to register as an AFMNET member, we will collect the following data from you:

• email address;
• title;
• name;
• organisation name and type;
• job title or role;
• career stage;
• website URL (optional);
• information on your capabilities and expertise and your research and development interests (all optional);

This information is collected in order to facilitate the activities of AFMNET.

We will also direct you to a separate form to enable us to collect data for EDI monitoring purposes. These questions are all optional. This information is collected to monitor the diversity of the AFMNET membership.

We collect your email address to administer your account. Your email address is used both as your login identifier and to contact you about your account. This includes confirming account creation, notifying you whether your account request has been approved or rejected, sending password reset or security notifications, and communicating important service updates.

If the website is discontinued at the end of the AFMNET funding period, we will use your email address to notify you about the closure of the service and the status of your account.

Data that is collected automatically

We collect website user journey information automatically when you access the website. This information helps us to make improvements to website content and navigation.

Lawful bases for data collection

Our lawful basis for collecting or using personal information to provide services and goods is:

Public Task

Our lawful basis for collecting or using personal information for service updates or marketing purposes is:

Captcha (Cloudflare Turnstile)

We use Cloudflare Turnstile to protect our website from spam and bots. Turnstile may collect certain technical data, including your IP address, browser type, and user-agent information, to determine whether a request is made by a human user.

This data is processed by Cloudflare on our behalf solely for security and fraud prevention purposes and is not used for advertising. For further details, please refer to Cloudflare’s Turnstile Privacy Addendum.

For information about how we use cookies, please see our Cookie Policy.

Data sharing and security

Membership data will be stored in a database hosted by WPEngine, in accordance with the University of Leeds information protection policy. This data will be accessible by the Project Lead (Professor Robert Hicken), Project Co-Lead (Professor Peter Wadley), and Project Manager (Ms Lucy Sweeney).

EDI data will be pseudonymised at the time of registration and stored in a secure standalone database. The data will be accessed by the Project Lead, Project Co-Lead, and Project Manager only. Trends in EDI data will be shared outside of AFMNET, including with the Engineering and Physical Sciences Research Council (EPSRC); however, since this data is pseudonymised, it will not be identifiable to you. Ethical approval has been sought and granted for this data collection (reference EPS FREC – 2025 3671-5561, University of Leeds).

Your rights

It is important that the personal data we hold about you is accurate and current. Please keep us informed if the personal data you have provided to us needs to be updated.

You have the right to:

• withdraw consent at any time where that is the legal basis of our processing;
• access your personal data that we process;
• rectify inaccuracies in personal data that we hold about you;
• request that your details are removed from systems that we use to process your personal data;
• restrict the processing in certain ways;
• object to certain processing of your personal data by us

Please see the ICO website for further information on your rights. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), you can contact us.

You have a right to complain to the Information Commissioner’s Office about the way in which we process your personal data. Complaints can be directed to:

Information Commissioner’s Office
Wycliffe House
Water Ln
Wilmslow
SK9 5AF
Telephone: 0303 123 1113

See cookie policy

We keep the information provided in this Notice under review. This Notice may be updated from time to time. If we make any substantial updates, we will draw these to your attention.
We will not use your personal data in any manner that is incompatible with the purpose for which the data were collected originally, unless we have obtained your consent to that additional use.

Last updated: 10 March 2026.